Data Protection and Privacy Notice (GDPR) 2018

We have to follow the requirements of the data protection act, when we accept and use information about you and your child, for example, addresses, national insurance numbers, dates of birth etc.
The Data Protection Act 1998, to be updated as the GDPR which comes into effect in May 2018, also requires every data controller (eg. Stepping Stones Preschool) who is processing personal information to register with the ICO – we are registered as required.
Kent County Council says “The Privacy notice is designed to meet the needs of the Data Protection Act and should be brought to the attention of all children for whom data is being submitted in the Early Years Census. Early years settings are responsible for doing this for their children and the privacy notice might be included as part of an induction pack. Unless there has been a revision, privacy notices do not need reissuing on an annual basis.
The Privacy Notice refers the parents / carers to their LA website to see how they will store and use the data.
The Privacy Notices also refer the parents / carers to the DfE website to see how they will store and use the data. Explanations are provided on how the data collected in the Early Years Census will be used. They include details of organisations with which data will be shared, e.g. the Department of Health and Ofsted.



8.8 Stay Safe and lock down procedure

 Policy statement

 In case of firearms and weapons attack we adopt the ‘Stay Safe’ principles (Run Hide Tell). Full guidance is contained on the NaCTSO website https://www.gov.uk/government/publications/recognising-the-terrorist-threat.


 Escape if you can.  Consider the safest options.  Is there a safe route? RUN if not HIDE.  Can you get there without exposing yourself to greater danger?  Insist others leave with you.  Leave belongings behind.


 If you can’t RUN, HIDE.  Find cover from gunfire.  If you can see the attacker, they may be able to see you.  Cover from view does not mean you are safe, bullets go through glass, brick, wood and metal.  Find cover from gunfire e.g. substantial brickwork / heavy reinforced walls.  Be aware of your exits.  Try not to get trapped.  Be quiet, silence your phone.  Lock / barricade yourself in.  Move away from the door.


Call 999 – What do the police need to know?

 Location – Where are the suspects?  Direction – Where did you last see the suspects?  Descriptions – Describe the attacker, numbers, features, clothing, weapons etc.  Further information – Casualties, type of injury, building information, entrances, exits, hostages etc.  Stop other people entering the building if it is safe to do so.

Protecting yourself your staff your business and your community



If there is an Armed Police Response

 Follow officers’ instructions.  Remain calm.  Can you move to a safer area?  Avoid sudden movements that may be considered a threat.  Keep your hands in view.


Officers may

 Point guns at you.  Treat you firmly.  Question you.  Be unable to distinguish you from the attacker.  Officers will evacuate you when it is safe to do so.


You must STAY SAFE

There are gates at both ends of garden, fences surrounding garden and door at front, back of main hall and the Rose room.  All doors will be immediately shut and in the event of a lockdown, all staff and children will move into the hall and into the lockable cupboard.  Staff roles and responsibilities are as follows; the manager or deputy in her absence will locate the register and phone, staff will check the building according to the fire drill rota prior to lockdown in the cupboard.  Stopping people entering the site: strangers are denied access to the site until staff check, they look at the door by through the peep hole and 2 members of staff open the door, one on outside and one on inside. At drop off a member of staff is always on the door and the garden always has 2 staff who peruse the fences for danger. At pick up there are 2 members of staff on the door; inside and outside. We take all reasonable precautions to keep children and staff safe.


Stepping Stones Pre-School  
4th October 2017  
Date to be reviewed annually  
Signed on behalf of the provider
Name of signatory Amabel Reid
Role of signatory Chairman


1.7 Online Safety Policy

Policy Statement

We promote the safe and acceptable use of all forms of internet usage, whether it be for storage of documents and images, social networking sites, blogs etc.

Parents and carers are given a link to the NSPCC PANTS campaign and this is also highlighted in our newsletters:


Any documents and images stored on ICT equipment is solely for the use and promotion of the Stepping Stones pre-school and kept in line with the 8 principles that are outlined in The Data Protection Act.

Stepping Stones reserves the right to monitor any communications between staff via email or on any social networking site to ensure that proper procedures are adhered to.


Sally Heath (Manager) is responsible for all forms of communication between staff via the internet. Staff have password security on their devices and are the sole users of these devices.

There is no internet facility on site.

Staff do not discuss individual children or families online.

The manager may communicate with parents via email.

The manager has appropriate anti-viral and security software installed on the setting laptop.

Staff do not communicate with children via email or any social networking sites.

Social networking sites/blogs etc

Staff are permitted to have personal blogs and use social networking. Staff are aware of legislation relating to safe use of these sites, including copyright.

They must not identify themselves as working at Stepping Stones or discuss any information with regard to the setting.

They must not defame the setting or bring it into disrepute.

Staff conduct themselves in a manner that is not detrimental to Stepping Stones whilst using these sites.

Staff do not have “friends” who are, or who have been parents at Stepping Stones unless that friendship was established before the child attended the setting.

Legal Framework

EYFS Statutory Framework- Section 3: The safeguarding and Welfare Requirements 3,4

The Children’s Act 1989, 2004

Data Protection Act 1998

The policy was adopted at a meeting of Stepping Stones pre-school

Held on 4th October 2017

Date to be reviewed: October 2018

Signed on behalf of the management committee:

Name of signatory: Amebel Reid


If you would like to view additional policies then please click the button below to view our policies PDF.

View online policies PDF